Privacy Policy

The below policy applies to use of this website, any support requests you send to us, and any information we receive further to you buying or downloading the Defined Terms Checker app from the Microsoft store. However, in relation to your use of the Defined Terms Checker app, other than you fact you purchased and downloaded it (such information will be processed in accordance with the below policy), the Defined Terms Checker app available from the Microsoft Office Add-ins store is designed with privacy at its core and it does not store, transfer or track your usage of it. Unlike some of our competitors, the documents you use the Defined Terms Checker app on are not transferred to us. Whether you use our app in your locally installed version of Word (as is recommended) or as part of Word Online, no aspect of your document will be sent to us.

    1. Welcome to the privacy and cookies policy for This policy applies to your use of and its features (our “Website”) and, unless otherwise communicated to you, all services that we provide.
    2. The policy sets out information about us and how we process your personal information whenever you use our Website and services, regardless of where you are in the world.
      1. If you do not agree with the terms of this policy, you must stop using our Website and our services immediately. If you continue to browse and use this Website and/or our services, you are agreeing to this policy together with our terms.
      2. This privacy and cookies policy may be varied by us from time to time. Such revised terms will apply to the Website and our services from the date of publication. You should check this page regularly to ensure familiarity with the most up to date version.
      3. is operated by APF Ventures Limited, of 71 - 75 Shelton Street, London, WC2H 9JQ (“we” or “us”).
      4. You can contact our person responsible for data protection at: [email protected]. You should email this address if you have any questions about how we process your data, or if you wish to exercise any of your legal rights with respect to your data.
      1. We consider personal data to be any data which can identify you as an individual person. As such, anonymous data, or data where your identity has been irretrievably removed does not constitute personal data.
      2. The types of information we may collect include:
        1. Basic information, such as name, title, date of birth, gender and marital status.
        2. Contact information, such as email address, telephone number and physical addresses.
        3. User profile information, such as username, password, purchase and site history and your preferences with regard to marketing communications.
        4. Financial information, such as bank account and payment card details.
        5. Technical information, such as the internet browser and computer you use, your IP address, your location, the plug-ins you have installed in your browser and information about the cookies you have on your device. We may also receive this information if you use other websites which use our cookies.
        6. Site activity information, including how you use the Website and its features.
      3. We do not collect any sensitive personal information about you. This means we do not collect information in the following areas: race and ethnicity, religious and philosophical beliefs, sex life, sexual orientation, health information, genetic and biometric data, political opinions and information about trade union membership. You agree to not tell us or send us this type of information.
      4. We collect this data as you:
        1. use our Website and its features;
        2. use our services and buy our products;
        3. request to receive marketing materials; and
        4. contact or correspond with us.
      5. We may also receive personal information about you from analytics providers (such as Google and Facebook), search engines (such as Google and Bing) and advertising companies.
      1. At all times we will not use your data in any way that breaches UK law.
      2. We may use your personal data:
        1. to fulfil our business goals;
        2. where we need to comply with a legal obligation (such as performing a contract or disclosing information to the Courts);
        3. to contact you in relation to your use of our Website and services;
        4. where we need to use your data to perform our contractual obligations with you (for example to provide you with the services this Website offers);
        5. to create aggregated statistics; and
        6. where we have a legitimate interest to use your personal data and your fundamental rights and interests do not override these interests.
      3. Where we are part of, or become part of, a group of companies, our parent company and other companies in our group may also have access to the data we store.
      4. You may receive marketing communications from us where it is legal for us to send them. Where we send you marketing materials, you can opt out at any time by following the instructions set out on the marketing materials, or by emailing us at [email protected].
      5. We will not sell your personal data to third parties without your consent.
      6. We will only hold data on you for as long as is reasonably necessary to fulfil the purpose we have collected it for, unless we are required to keep it for longer to fulfil a legal requirement (e.g. tax, accounting or if we suspect there is a reasonable prospect of litigation).
      1. Please be aware that we link to third party websites and may add functionality to our Website which integrates with third parties (e.g. payment providers). When you click these links or use third party functionality different terms and privacy and cookie policies will apply to your experience. Please consider reading the terms and privacy and cookie policies of each website you visit and feature you use.
      2. We may subcontract various parts of the provision of the Website and its features or our services to third parties. This may require sharing your data with these third parties. Where this takes place we will ensure that it is in compliance with the law and that your data is kept secure and can only be used for specified purposes and in accordance with our instructions.
      1. We take the security of your data extremely seriously and have implemented a range of technical measures to ensure that your data will not be lost, accidentally deleted, modified, or accessed in an unauthorised manner.
      2. We have put in place procedures to follow in the event that our data security measures are ever breached and will comply with our legal obligations with regard to notifying you and the UK’s Information Commissioner’s Office (“ICO”).
      1. A number of the third parties we work with are based outside of the UK. As such from time to time we may need to export your data outside of the UK. Where this takes place we will ensure that these transfers are made in accordance with the law and that adequate technical and contractual safeguards are put in place.
      1. In certain circumstances you have the following legal rights in respect of the data we hold on you:
        1. the right to be informed;
        2. the right of access;
        3. the right to rectification;
        4. the right to erasure;
        5. the right to restrict processing;
        6. the right to data portability;
        7. the right to object; and
        8. rights in relation to automated decision making and profiling.
      2. You can find more about these rights on the ICO’s website available at (the “ICO Website”)
      3. If you wish to exercise any of these rights, please email us [email protected]. We may charge you a fee for exercising your rights where it is legal and reasonable to do so. We may also require you to prove your identity to us before allowing you to access these rights. We will always require you to prove your identity to us where you are seeking to exercise your right to access or your right to data portability.
      1. You have the right to complain about us and how we process your data to the ICO.
      2. However, in the first instance, we ask that you please email us with your problem at so that we may first try to resolve your issue.
      3. You can find further details of how to complain to the ICO about us on the ICO Website.
    7. COOKIES
      1. Our Website uses cookies to function. Cookies are small data files that are placed on your device and which help us differentiate you from other web users. This allows us, for example, to allow you to log in and to provide you with a good web experience.
      2. We will seek your consent before placing cookies, other than those which are strictly necessary, on your device. Cookies we place on your device will expire after a period of time which we determine is reasonably needed to achieve their purpose.
      3. The types of cookies we may deploy and use include:
        1. Strictly necessary cookies. These include cookies that are needed in order for our website to work properly. For example, these cookies allow you to log in to our site or use any shopping cart functionality.
        2. Preference cookies. These include cookies that allow us to recognise you when you use our site and when you return to our site. They may, for example, allow us to remember your preferences, keep you logged in, and personalise our website’s content to better meet your needs.
        3. Analytical cookies. These include cookies that we use to monitor how people are using our site, for example which pages are viewed and in which order. We use this data to, amongst other things, improve the structure and content of our website.
        4. Targeting cookies. These include cookies which record how you use our site. These may, for example, record the pages you visit and any links that you follow. We may use this information to make any advertisements displayed more relevant to you. Further to this purpose, we may from time to time share this data with third parties.
      4. Through your browser’s setting you may be able to disable the usage of cookies; however, we do not recommend this as it may lead to an inferior web browsing experience for you and our site may not function as designed or intended.
      5. Further information on cookies, and how to suppress them, can be found on the ICO’s website here: